Notarization for the authentication and legalization process

Published on Wednesday, November 9, 2016

When you have Canadian documents that need to be authenticated and legalized, you will be faced with meeting the requirements of the authentication and legalization process.  One such requirement may be notarization. We understand this frustrating and often confusing process and can provide you with the information that you need.

What is document notarization?

To have a document notarized means to have a specially authorized person, called a Notary Public (or Notary in Quebec), place their signature and stamp on the document, certifying that they have either witnessed a signature or made a certified true copy of an original document.

Why do I need to get my document notarized before authentication and legalization?

Basically, notarization may be a necessary first step to get your documents authenticated and legalized in Canada, as laid out in the requirements established by Global Affairs Canada. It will depend upon what type of document you have and where it was issued.

Are there documents that do not need to be notarized before authentication and legalization?

Certain documents do not need to be notarized before Global Affairs Canada will authenticate them. Some of those documents include:

  • Original vital statistic documents, such as long-form birth, marriage and death certificates.
  • Criminal record checks issued by the RCMP headquarters in Ottawa (with fingerprints).
  • Degrees or diplomas issued by an accredited educational institution, with the signature and seal of the office of the registrar clearly visible, including a full signature, name and title.

Who can notarize documents?

A Notary Public has the authority to notarize documents. Many lawyers are accredited as a Notary Public. You should be able to easily find a Notary Public in your local area.

What if I have further questions?

If you have more questions about document notarization and the authentication and legalization process, please feel free to contact us. We would be happy to discuss your needs and point you in the right direction. Call us toll free 1-888-433-1011 or email us at .