
Learn how to get an apostille in Canada, who issues it, what documents are eligible, and which countries accept it.
If you’re looking to study, work, marry, or do business abroad, this guide answers the top 5 most frequently asked questions about apostille in Canada.
Apostille in Canada Made Easy
As of January 11, 2024, Canada officially became a part of the Apostille Convention. This means Canadians can now get their documents authenticated for international use through a much faster and simpler apostille process—no embassy or consulate visits required.
Quick Highlights
- Apostilles replace traditional document legalization in Canada.
- Over 125 countries now accept apostilled Canadian documents.
- Process varies depending on whether your document is federal or provincial.
1. What Is an Apostille?
An apostille is a special certificate that verifies the authenticity of a public document for use in another country. It is recognized under the Hague Apostille Convention and replaces the older, multi-step legalization process.
Why it matters:
Apostille is now the standard method for Canadian document authentication.
2. Who Issues Apostilles in Canada?
In Canada, apostilles are issued by two main authorities:
- Global Affairs Canada (GAC) – for federal documents (e.g., RCMP background checks).
- Provincial authorities – for provincial documents (e.g., birth certificates, degrees).
Example: In Ontario, it’s the Official Documents Services (ODS).
3. What Documents Can Be Apostilled?
Here are the most commonly apostilled Canadian documents:
- Birth, marriage, and death certificates
- University degrees and transcripts
- Police checks (RCMP or local)
- Notarized documents (e.g., powers of attorney or affidavits)
- Corporate documents (e.g., articles of incorporation)
Tip: Documents must be originals or notarized copies, depending on the type.
4. How to Get an Apostille in Canada (Step-by-Step)
Step 1: Identify if your document is federal or provincial.
Step 2: Get the document notarized, if required.
Step 3: Submit to the correct authority (GAC or provincial body). Pay the required fee and wait for processing.
Step 5: Receive your apostilled document, ready for international use.
Processing times and fees vary—check your province’s official website or Global Affairs Canada for up-to-date details.
5. Which Countries Accept Canadian Apostilles?
As of 2025, Canada’s apostille is accepted by over 125 countries that are members of the Hague Convention, including:
- Australia
- Costa Rica
- Ecuador
- France
- Italy
- Mexico
- Panama
- Spain
- United Kingdom
- United States
If your destination country is not a member, you’ll still need to follow the traditional document legalization process through embassies.
Final Thoughts: Apostille Process in Canada Is Now Easier Than Ever
With Canada’s inclusion in the Apostille Convention, authenticating Canadian documents for international use has never been more efficient. Whether for personal, academic, or business purposes, understanding the apostille process in Canada can save you time, money, and stress.
Still looking for more information? Contact us to speak with an apostille expert. Call us toll-free at 1-888-433-1011 or send us a quick online request form.