Tutorial – how to apostille a document
How to apostille a document – this is a crucial step to have your document recognized abroad. This tutorial will explain the ins and outs of how to apostille a Canadian document.
About the document apostille process
The document apostille process is used to verify the authenticity of Canadian documents so that they can be officially recognized in another apostille signatory country. If the documents are destined for a non-apostille country, there will be an extra step of document legalization after apostille.
There can be multiple steps in the document apostille process. The steps are:
1. Document Preparation
This first step of document preparation may involve:
- ordering new documents
- notarizing documents
- making what is known as certified true copies
- supplying supporting documents
- obtaining a translation
When preparing your documents you will need to meet the requirements set by the authentication offices. If the documents are destined for a non-apostille country, you will also need to meet the specific requirements of the embassy or consulate that will be legalizing your documents.
2. Document Apostille
The second step involves submitting your prepared documents to the appropriate authentication office. The origin and type of document will determine which authentication office must be used.
There are several government offices in Canada where you can apostille a Canadian document:
Global Affairs Canada is responsible for issuing apostilles for Canadian documents originating from the Government of Canada and the provinces of Manitoba, New Brunswick, Newfoundland and Labrador, the Northwest Territories, Nova Scotia, Nunavut, Prince Edward Island, and Yukon.
The provincial government offices in the provinces of Alberta, British Columbia, Ontario, Saskatchewan, and Quebec, are responsible for issuing apostilles for documents that originate from (or are notarized in) their jurisdictions.
3. Document Legalization
If you need to use your document in a country that is not a member of the Hague Apostille Convention, there will be a third step of document legalization by the embassy or consulate of the destination country. The consular staff will review your documents, confirming that they have first been authenticated a Canadian authority. They will also ensure your documents meet the specific requirements of this particular embassy or consulate. If they are satisfied that your documents meet all criteria they will place their legalization directly on the documents.
How much does document apostille cost?
Document apostille may have different costs depending on the documents and the steps involved. Notary services, translation services, and provincial apostille fees will all effect the overall costs.
If you use an expert service like ours, there will be a fee for our services as well. We will always give you a detailed quote so you have the information you need to make an informed choice.
If diplomatic legalization is required, they will be consular fees and possibly additional shipping costs.
How can I get more information?
Our website has a wealth of information on the document apostille process, and it is a great place to start. The apostille offices and diplomatic mission websites do also share some information about their services. Or better yet, contact our friendly staff – no pressure and no obligation! We would welcome the chance to explain your options and answer your questions. Contact us toll-free at 1-888-433-1011 or submit our quick form and we’ll get right back to you.