Notarial services are often required when preparing your documents to be authenticated and legalized. Our friendly experts would welcome the chance to discuss your notarization requirements and go over your options with you. Phone us toll-free at 1-888-433-1011 or fill out our quick form.
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I truly appreciated not only the quality of the services rendered but the great patience you had in walking me through the process. I have already circulated the name of IDC with all the paralegals of the firm and all the corporate commercial attorneys. Rest assured that any future need for an appostille will be directed to your firm.
Document notarization involves having a notary public witness the signature(s) on a document, and then certify that this signature is authentic. In addition to notary publics, many lawyers are certified to notarize documents, and in some provinces notarization can be done by commissioners of oaths. The professional who is notarizing your document will stamp and sign your document, certifying that they witnessed the signature(s).
In many cases, having your document notarized is an essential first step in the document authentication and legalization process.
Certified True Copies
A certified true copy is a copy of your document that a notary public or lawyer has certified as being an accurate representation of the original. A notary public or lawyer will compare a copy of your document to the original, and then stamp and sign this copy, marking it as a certified true copy.
Certified true copies can be used when you don’t want your original documents to be marked up by the authentication and legalization process. However, care must be taken because not all diplomatic missions or foreign authorities will accept certified true copies.
The First Step in Document Authentication and Legalization
Document notarization and/or creating a certified true copy is typically the first step in the document authentication and legalization process. Click on the icons below for more info on each of these steps:
How We Can Help
Our friendly specialists will determine your notarization requirements, and work with you to get it done fast. Getting started is simple – contact us. We’ll help you find a notary near you if you need one, and in many cases we can provide notary services if you find this more convenient.
Notarization is a general term to describe the act of a Canadian Notary Public adding their signature and seal to a document. To have a document notarized, you will be doing one of two things. 1) The Notary Public or Commissioner of Oaths will witness the signing of the document. The Notary Public or Commissioner of Oaths will place their signature and stamp on the document, certifying that they have witnessed the signature and verified the identify of the parties involved. 2) The Notary Public will make a Certified True Copy of your document. They will compare the copy of the original and mark the copy as a a Certified True Copy of the original. Only a Canadian Notary Public can make a Certified True Copy.
Contact our friendly staff to discuss your situation and find out more about document notarization. We would be happy to answer your questions. Call us toll-free at 1-888-433-1011 or send us a quick online enquiry.
If you are unsure whether your document needs to be notarized, contact us! We would be happy to help you determine how to prepare your documents. We will make sure you have prepared the documents correctly, ensuring they are accepted the first time. Whether a document needs to be notarized can depend on several factors, including the type of documents, where the documents were issued, and the destination country to which you will be sending the documents.
To have a document notarized, means to have a specially authorized person called a Notary Public, place their signature and stamp on the document certifying that they have either witnessed the execution of a signature or made a certified true copy of an original document.
Before having your documents notarized, you should confirm with the recipient abroad, Global Affairs Canada, and the embassy or consulate of the destination country as to how they would like your documents prepared.
Contact us if you have questions about the notarization of your documents.
Yes! There are many official documents that do not require notarization in order to go through the authentication and legalization process. These include, but are not limited to:
Original Vital Statistics documents, such as birth, marriage and death certificates.
Original University degree from an accredited Canadian University.
Original College diploma from an accredited Canadian College.
Original High School diploma from the Ministry of Education.
Original RCMP Certified Criminal Record Check (with fingerprints).
Original Certificate of Pharmaceutical Product issued by Health Canada.
Original Certificate of Origin that has been certified by the Chamber of Commerce.
We would happily discuss your documents and determine if they meet the criteria of the authentication and legalization process. Contact our expert staff for more information. Call us toll-free at 1-888-433-1011 or send us an online enquiry.
A certified true copy is a photocopy of an original document that was made and certified by a Canadian Notary Public (simply called a Notary in Quebec). The Notary Public places their signature and seal on the document while making a statement that it is a true copy of the original document.
In many cases, the answer is yes. However, that depends on the type of document in question, the embassy or consulate requirements, and whether a copy is acceptable to the recipient abroad.
Global Affairs Canada does not accept certified true copies of Vital Statistics certificates for authentication. Plus, there are embassies and consulates that only accept original documents for legalization.
We can provide you with a free consultation and a detailed quote. Contact an IDC expert to find out more about your document requirements.
A certified true copy of a document is made by a Canadian Notary Public. You will need to take your original document to a Notary Public and they will make the copy, making a statement that it is a Certified True Copy of the original, and include their signature and seal.
If you do not have access to a Canadian Notary Public, we can help! We can manage all steps of the process on your behalf. Contact us today!
Yes, in most cases we can make a certified true copy on your behalf. We would require the original document, which we will take to a Canadian Notary Public, who will make the certified true copy. The Notary Public will add their signature and seal, as well as a statement that it is a certified true copy of the original document.
However, Global Affairs Canada does not accept copies of Vital Statistics documents. In addition, there are some diplomatic missions that only accept original documents. We also recommend that before you have a certified true copy made, you first verify with the recipient abroad that a copy will be acceptable.
Yes, you can check the progress of your documents, if you use the services of IDC to manage the authentication and legalization process. Within our proprietary system, we have built in a progress tracker that allows you to monitor the progress of your documents through every stage of the process. By logging in to your workform, you will be able to see which steps have been completed and what will be completed next.
In addition to the progress module that allows you to check the status of your document request, you will also be personally notified by our expert staff when your documents arrive at our office, whether we require any additional documents or information, when your documents have been completed, and finally when they have been shipped to the final destination. It is important to us that you know exactly what is happening with your important documents and when to expect them to be safely returned.
Whether you still have questions, or you want to get started with our services, we encourage you to contact our office. Call us toll-free at 1-888-433-1011, or send us an online enquiry.
Our head office in Ottawa works with an excellent local notary – talk to Brandon at Valu Notary. For our clients from all across Canada we can recommend NotaryPro, with offices in communities from coast to coast.
Still looking for information?
Contact our friendly staff! We would welcome the chance to answer your questions and explain your options.