Document Procurement
Document procurement in Canada is often needed when you are applying for foreign residency or conducting international business. We can help you obtain newly issued or replacement documents, from personal records to corporate certificates. Each situation is unique, so we welcome you to contact us to explore your options.
About Document Procurement
When you are applying for foreign residency, or you are doing business abroad, you will need to provide certain documents to the foreign authority. Document procurement can help to support you when you want to keep your original documents for your records, you have an old format that is no longer accepted, or you have documents that have expired.
We can provide document procurement services for some documents. Although, we would like to order all your documents on your behalf to make the apostille process even more seamless, there are certain documents that cannot be obtained by third-party, and some documents that must be personally executed.
Personal Documents
The most commonly requested personal documents include RCMP criminal record checks, vital statistics certificates (such as birth, marriage, or death certificates), divorce certificates, certificates of residency, pension statements, single status documents, power of attorney, and educational documents.
Corporate Documents
The most commonly requested corporate documents include certificates of Incorporation, articles, agency agreements, power of attorney, certificates of residency, site licenses, certificates of pharmaceutical products, medical device licenses, and free sale certificates.
Global Recognition, Local Expertise: Your Documents, Validated Everywhere
From document apostille, to authentication and legalization, or attestation, our specialized services ensure global recognition of your documents. We are your trusted document apostille partner, handling everything from procurement, preparation, translation, notarization, and more. We bring our expertise to each step, so you can trust that your documents will be accepted anywhere in the world.
Contact us for your free consultation. Our friendly experts will explain your options and answer your questions.
The Document Apostille Process
To have a document recognized abroad, it must go through the apostille process. This allows acceptance in countries that follow the Apostille Convention. For such destinations, the Apostille process applies and involves the following steps.
Document Preparation
Preparing your document for the document apostille process can involve multiple steps including notarization, translation, obtaining new documents, and more.
Document Apostille
The document apostille process is the final step of the process to have your document officially recognized in another country that is a signatory to the Hague Apostille Convention.
What Our Clients Are Saying
Thank you all for your assistance and professionalism. I can’t say enough about the service we received. I will not hesitate to utilize your firm again in the future or to recommend your firm to my colleagues.
I cannot tell you how impressed we are with the service we received from your company. The information Heather provided in the initial phone call was accurate and informative. She followed up with an email wherein she assured us the papers would be authenticated and legalized the following day; that we would be kept informed at each stage in the process and that they would be sent by courier overseas. In less than 24 hours this was all taken care of!
You did great. Your service was excellent…….. accurate & very quick ….. no room for improvement.
My interaction with IDC was fantastic. I loved everything about the service; you guys were prompt, kind, professional, considerate and always available when ever I had a question. I got my authentications and certifications done at a twinkle of an eye. I will recommend IDC any time, any day. Further more, I wanna thank the entire team for a job well done and special hats-off to Heather Ryerse for her professionalism and attentiveness. Thank y’all so very much.
I had a fairly complicated matter dealing with an embassy that is not very friendly; IDC dealt with it in the most professional and speedy manner. It was great to be able to pick up the phone and easily talk with a knowledgeable person; it was also wonderful to see you go the extra mile to double check with the embassy what they wanted. Attempting to do all this by mail would have been much longer and much more stressful; I am very glad I decided to use your services.
This experience with IDOCS has been very good. Heather was wonderful and understood my need for quick action and I know you have been behind many of the communications. I would certainly refer anyone to use your services – highly recommended! And, your website, and completing payment details was as smooth as could be expected. You guys get full marks all the way!!! Thanks again, and I will keep your information for colleagues, etc.
Frequently Asked Questions
The following are answers to the most common questions we get about document procurement for the document apostille process.
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Yes! We can certainly order your criminal record check. We can order two types of criminal record checks for our clients:
- Basic Criminal Record Check – only your name and date of birth are used to identify you when the RCMP database is searched. No fingerprints are involved in obtaining a basic Criminal Record Check.
- RCMP Certified Criminal Record Check – your name, date of birth, and your fingerprints are used as identifiers when searching the RCMP database. RCMP Certified Criminal Record Checks are considered more reliable and are more commonly required.
Contact our friendly specialists for information on ordering your criminal record check.
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Yes, we can help you order a new copy of your divorce certificate. If you provide us with the information we need, we can certainly order your divorce certificate on your behalf. If you do not have the information required, we will need to start by contacting the Central Registry of Divorce Proceedings.
We can order your divorce certificate and if needed, we can also have it apostilled or legalized for use abroad. Contact us to get the process started.
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Yes, in many cases we can order your corporate documents on your behalf. These documents include:
- Certificates of Incorporation
- Articles of Incorporation
- Articles of Amendment
- Certificates of Status
- Corporate Profiles
We are limited to the offices that allow public access to corporate records. Therefore, we encourage you to contact us to determine if we can order your documents on your behalf. Call us at 1-888-433-1011 or send us a quick online enquiry.
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Vital Statistics certificates can be ordered from the province where they originated. It can usually be done online. Here are the provincial websites that provide information on ordering vital certificates from your Province or Territory:
- Alberta
- British Columbia
- Saskatchewan
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Northwest Territories
- Nova Scotia
- Nunavut
- Ontario
- Prince Edward Island
- Quebec
- Yukon
You may be able to have your new Vital Statistics certificates sent straight to our office for apostille to save time and additional shipping fees. If you have questions about ordering your Vital Statistics certificate, don’t hesitate to contact our friendly staff.
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If you do not have your birth certificate, or your birth certificate is not in the correct format, you can easily order a new one. Most provinces provide an online service for ordering new vital statistics documents. Many of our clients also have their new certificates sent straight to our office to save time and additional shipping fees. Here are the websites that provide information on ordering certificates in your Province or Territory:
- Alberta
- British Columbia
- Saskatchewan
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Northwest Territories
- Nova Scotia
- Nunavut
- Ontario
- Prince Edward Island
- Quebec
- Yukon
If you have any questions about ordering your birth certificate, don’t hesitate to contact our friendly staff for assistance.
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A new marriage certificate can be ordered from the province where the marriage took place. In most cases it can be easily done online. Many of our clients will also have their new marriage certificate sent straight to our office to save time and additional shipping fees.
Here are the provincial websites that provide information on ordering vital certificates from your Province or Territory:
- Alberta
- British Columbia
- Saskatchewan
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Northwest Territories
- Nova Scotia
- Nunavut
- Ontario
- Prince Edward Island
- Quebec
- Yukon
If you have questions about ordering your marriage certificate, don’t hesitate to contact our friendly staff.
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If you do not have the correct format death certificate, or you need an additional certificate for processing and submission, you can easily order a new one. You may want to have the new death certificate sent directly to our office to save time and additional costs. In many cases, we can even order the new death certificate on your behalf.
Here are the websites that provide information on ordering certificates in your Province or Territory:
- Alberta
- British Columbia
- Saskatchewan
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Northwest Territories
- Nova Scotia
- Nunavut
- Ontario
- Prince Edward Island
- Quebec
- Yukon
If you have any questions about ordering a death certificate, don’t hesitate to contact our friendly staff for assistance.
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