What is Document Legalization?
Document legalization is a term used to describe the process of obtaining the signature and seal of a foreign diplomatic mission on a Canadian document. A diplomatic mission is either an embassy or a consulate.
To legalize a document the diplomatic mission will certify that your document meets all applicable rules and regulations, and that it has been authenticated by Global Affairs Canada or another authorized government body. When satisfied that your document meets all requirements, the diplomatic mission will then add their own stamp or legalization certificate to your document.
Document legalization is the third step in what is usually a three step process:
Step 1 involves preparing your documents, which may include having the document notarized, having a certified true copy made, or having the document translated if it is not in English or French.
Step 2 involves having your documents authenticated by Global Affairs Canada.
Step 3 involves having your document legalized at the appropriate embassy or consulate.
SAVE WEEKS OF PROCESSING TIME
By presenting your documents to Global Affairs and the relevant embassy or consulate in person, we save you many weeks of processing time.
GET THE INFORMATION YOU'RE LOOKING FOR
Our friendly staff will take the time to answer all your questions, and our expertise will ensure you avoid the common mistakes and pitfalls that cause delays of weeks and months.
RELAX IN EXPERT HANDS
The security of your documents is our #1 priority. Relax while we regularly update you as your documents are rapidly processed.
Why You Need It
You need to legalize your documents because you need to have these documents recognized in a foreign country. Almost always, before you have your documents legalized you will first need to have your documents authenticated at Global Affairs Canada or another authorized government body.
You might have been told that you need to have your documents “authenticated and legalized”. Or you might have been told that you need to have your documents “apostilled”, “attested”, or “super legalized”. In Canada, all these terms refer to the document authentication and legalization process.
How Can We Help You?
We specialize in navigating the document legalization process with speed and accuracy, working both for corporate clients and individuals with documents that need legalizing.
Getting started is easy – phone us toll-free at 1-888-433-1011 or fill out our quick GET STARTED form. We will explain the process to you and answer any questions you have, and then assist you in preparing your documents. You send your documents to our Ottawa office, and we handle all aspects of the legalization process for you, rapidly returning your processed documents, while keeping you regularly updated on progress.
We legalize a huge variety of documents for our clients. The following list captures many of them, but is certainly not complete. Contact our friendly staff to discuss the legalization of your specific documents.
- Adoption Papers
- Birth certificate
- Certificate of Free Sale
- Certificate of Pharmaceutical Product
- Certificate of Residency
- Certificate of Origin
- College Diploma
- Criminal Record Check
- Death Certificate
- Divorce Certificate
- GMP Certificate
- High School Diploma
- International Trade Certificate
- ISO Certificate
- Marriage Certificate
- Medical Certificate
- Medical Device License
- Power of Attorney
- Professional Certification
- Regulatory Documents
- Single Status Declaration
- Teaching Certificate
- Transcript – High School, College, University
When you contact us one of the first things we’ll do is provide you a detailed quote, so you understand exactly what is involved and how much it costs.
What Our Clients Are Saying
Communication was prompt and clear, and service exceeded expectations. I discovered only a month before my wedding in Portugal that one of my Canadian documents lacked necessary processing that would, under regular circumstances, take at least a month to complete. Heather and Evey made a potentially stressful experience easy and worry-free, processing and returning my document to Portugal two days after having received it. This is an excellent option for those needing expedited processing.
Sara T., Portugal
My interaction with IDC was fantastic. I loved everything about the service; you guys were prompt, kind, professional, considerate and always available when ever I had a question. I got my authentications and certifications done at a twinkle of an eye. I will recommend IDC any time, any day. Further more, I wanna thank the entire team for a job well done and special hats-off to Heather Ryerse for her professionalism and attentiveness. Thank y'all so very much.
Felix A. - Saint Hyacinthe, Quebec
Thank you for your service. We look forward to receiving our documents. Your service has been outstanding and we will gladly recommend you to others. To be honest, you have taken care of everything so well for us that it has been very stress free so far. We will definitely be using you again on our next move.
This experience with IDOCS has been very good. Heather was wonderful and understood my need for quick action and I know you have been behind many of the communications. I would certainly refer anyone to use your services – highly recommended! And, your website, and completing payment details was as smooth as could be expected. You guys get full marks all the way!!! Thanks again, and I will keep your information for colleagues, etc.
Dr. Michael Powell, University of Alberta
From the first contact until I received my documents everything was clear and efficient and the customer service was superb. Due to a tight timeline I was not at all convinced that I would be able to get all my documents processed on time but everything was done for me as quickly as possible. I would recommend this service to anyone who is needing to get documents processed for a move overseas and I wouldn't hesitate to use this service again in the future. A big thank you for helping me in an extremely stressful and busy time.
The service was excellent. I received prompt feedback to my questions! I will recommend the service to any friends or colleagues who might need this service in the future.
Sumeet Bhatti, USA
We have used IDC several times to expedite the authentication of critically important corporate documents related to SinoVeda’s business in India and China. The service was superb and cost effective. We have become a loyal customer and recommend IDC highly.
Al Gourley, SinoVeda Canada Inc.
I was pleased to find that the processing time was quite short. The documents were all processed and returned quickly and correctly. As well, a representative replied to each of my questions in a reasonable time frame. I would use this service again. You get what you pay for here.
Venus L., South Korea
Thank you very much for helping me with my documents for getting married in Colombia. I am very happy that I reached out to your professional company who told me and did exactly as you promised. If I ever need your help again I will not hesitate to call you.
Tim M. - Victoria, BC
I truly appreciated not only the quality of the services rendered but the great patience you had in walking me through the process. I have already circulated the name of IDC with all the paralegals of the firm and all the corporate commercial attorneys. Rest assured that any future need for an appostille will be directed to your firm.
Jacques Bourque, Degrandpre Chait LLP
Want More Information?
Our website has a wealth of information for you on the legalization of Canadian documents.
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