Getting Notary Apostille in Canada
To use Canadian documents outside of the country, you’ll likely be asked to provide documents that have received a notary apostille. We manage the Canadian notary apostille process for thousands of clients every year, and we want to shed some light on how the process works, so read on!
Preparing Your Documents to Be Used Outside of Canada – Steps to Success
Getting your Canadians documents ready to be used outside of the country requires these steps:
Preparing Your Documents: The first step in obtaining the Canadian notary apostille is to carefully prepare your documents for the process. This may involve direct notarization, obtaining a certified true copy, and having the documents translated. Our friendly experts would welcome the chance to discuss what document preparation is necessary for your particular needs.
Notary Apostille: After preparing your documents, they must be submitted to the appropriate Canadian apostille authority. The office location will be determined by where the Notary is located.
Some of the most common documents that are notarized for apostille:
- Medical Reports
- Education Documents
- Court Documents
- Police Clearance Letters
- Affidavits
- Power of Attorneys
- Health Canada Certificates
- Criminal Record Checks or Fingerprint Certificates
- Translations of documents in a Foreign Language
Legalization: Documents destined for foreign countries that are not a member of the Hague Apostille Convention, will need to go through one last step of legalization. After your documents receive an apostille, they need to be sent to the embassy or consulate of the country in which they’ll be used. An official will look over all of your documents and verify that they’ve been through the proper process, then affix a certificate of legalization.
FAQs About Authenticating & Legalizing Court Documents
If you have court documents that need apostille, there may be different requirements than those mentioned above, so it’s always best to check in advance. We’ve collected some of the most frequent questions we receive about the process here:
- How can I obtain court documents for apostille? The easiest way to obtain the court documents you need for processing is by reaching out to us. We’ll know the quickest and easiest way to obtain the specific documents you need.
- How long does it take to obtain replacement court documents? The time to obtain replacement court documents can vary depending on the date the court action was filed, as well as the availability of the documents.
- Can I apostille my original court documents? You can often apostille your original court documents. However, if the documents are older, or not properly certified, it’s likely that you’ll need to provide a notarized copy instead.
- Can I send my replacement court documents directly to your office? Absolutely. If you’d like to have your replacement court documents sent to our office, please notify us you’re doing so and send them to this address:
International Documents Canada
310 Beechgrove Ave. Suite B
Ottawa, ON, Canada K1Z 6R3
- How long does the apostille process take? Again, the length of time for the notary apostille of your court documents will take will depend upon a number of factors, such as where they were issued. When you contact us, we’ll give you a knowledgeable estimate of how much time the process will take.
- What happens if there’s an issue with my court documents? If there’s an issue with either obtaining your court documents or with the notary apostille process, we will notify you immediately and do everything in our power to resolve it as quickly as possible.
- Does your office receive documents via third parties? In many instances, it may be more convenient to have documents like divorce certificates, marriage certificates, and other documents sent directly to us. So yes, we frequently receive documents directly from third parties like government departments.
We can help you with notary apostille services for your court documents!
If you need to obtain notary apostille on your court documents, or require help obtaining the court documents, contact us today online or call 1 (888) 433-1011.