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Document notarization involves having a notary public witness the signature on a document, and then certify that this signature is authentic. A “Notary Public” is typically a lawyer, simply called a “Notary” in Quebec, who can witness signatures and make true copies of documents. The Notary Public who is notarizing your document will stamp (embossed seal) and sign your document, certifying that they witnessed the signature or made a true copy.

In many cases, having your document notarized is an essential first step in the document Apostille process.

Certified True Copies

A certified true copy is a copy of your document that a Notary Public has certified as being an accurate representation of the original. A Notary Public will compare a copy of your document to the original, and then stamp (embossed seal) and sign this copy, marking it as a “certified true copy”.

Certified true copies can be used when you don’t want your original documents to be marked up by the apostille process. However, care must be taken because not all diplomatic missions or foreign authorities will accept certified true copies.

The First Step in Document Apostille or Authentication and Legalization

Document notarization and/or creating a certified true copy is commonly a first step in the document apostille (or authentication and legalization) process. Click on the icons below for more info on each of these steps:

Step 1

Document Preparation

Step 2


Step 3


How We Can Help

Our friendly specialists will determine your notarization requirements, and work with you to get it done fast. Getting started is simple – contact us. We’ll help you find a notary near you if you need one, and in many cases we can provide notary services if you find this more convenient.

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Frequently Asked Questions

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