Document Apostille at theEmbassy of Spain

The apostille process in Canada is actually called authentication and legalization. So, you won’t receive an apostille on your documents at the Embassy of Spain. Instead, your document will be stamped by Global Affairs Canada (authentication) and then the Embassy of Spain will place a sticker directly on the document (legalization). These two steps together allow your document to be used in Spain.

Contact one of our experts to find out how we can assist you with the “apostille“, or authentication and legalization, of your Canadian documents for use in Spain. Contact us or call us toll-free at 1-888-433-1011

Yes, we can certainly “apostille” your documents at the Embassy of Spain. You should know that the Canadian process is actually called “document authentication and legalization”. When you contact us we will discuss your requirements, explain your options, and answer any questions. You send your documents to our Ottawa office and we then manage all aspects of the apostille process on your behalf.  Note that in some cases we will need to legalize your documents through a Spanish consulate, rather than the Embassy of Spain, depending on which region of Canada your documents originated from.

Contact our friendly staff so we can assess your situation and provide you with a free detailed quote.

The Embassy of Spain in Ottawa typically provides a 1-2 day legalization service. However, the Consulates legalize documents within 1-4 weeks, dependent upon their current processing times.

Before the documents can be legalized by the Embassy or Consulate of Spain, they will need to be authenticated by Global Affairs Canada. The speed of authentication service at Global Affairs Canada is up to 15 business days whether you submit the documents in person, with an agent, or by mail.

We would happily take care of the process on your behalf. Contact us to find out more about our authentication and legalization services.

In order to provide you with a specific price for the apostille of your documents at the Embassy of Spain, we will need to discuss your documents, how many there are, and where they are from. We will provide you with a free detailed quote to give you an idea of the costs involved with the process. Contact our experts or review our website for more general information on our pricing.

Document “apostille” certificates are issued by countries that are signatories to the Hague Apostille Convention. Because Canada had not signed the Hague Apostille Convention, we use a different but equivalent process called “document authentication and legalization”. However, in January 2024 Canada will finally be able to issue an Apostille on a Canadian document.

The primary difference between these two processes is that an apostille certificate will be recognized by any country that has signed the Hague Apostille Convention, whereas a document that has been authenticated and legalized will only be recognized by one specific country – the country that has legalized the document.

Our friendly staff would be happy to answer your questions about document apostille process. Phone us toll-free at 1-888-433-1011, or send us this online form and we’ll get right back to you.

The diplomatic missions of Spain in Canada function on a strict jurisdictional basis. This means that each diplomatic mission is responsible for legalizing documents from certain regions of Canada.

There are three diplomatic missions of Spain in Canada: 1) the Embassy of Spain in Ottawa, 2) the Consulate General of Spain in Toronto, and 3) the Consulate General of Spain in Montreal. The Embassy of Spain in Ottawa covers the Ottawa/Gatineau region. The Consulate General of Spain in Toronto covers the rest of Ontario and all provinces west to British Colombia. The Consulate General of Spain in Montreal covers Quebec and the rest of the East Coast.

Aside from the need to submit documents to the correct location, the rest of the legalization process remains the same between these diplomatic missions. Their main requirement is that you provide original documents that have been first authenticated at Global Affairs Canada. Spain does not accept certified copies of documents made by a Notary Public, with the exception of passport or ID copies.

If you have further questions or concerns regarding legalization of documents for use in Spain, feel free to contact us. Call us toll free at 1-888-433-1011 or send us an online request and we’ll get right back to you.