Supporting Documentsfor the Authentication & Legalization Process
When authenticating and legalizing Canadian documents for use in foreign countries you may need to provide supporting documents. Contact our friendly specialists to find out if supporting documents are necessary for your specific situation.
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What type of supporting documents may be required?
Depending on your particular situation you may be required to provide one or more of the following supporting documents: a cover letter, translations of one or more of your documents, an application form, a copy of your passport, Articles of Incorporation (for commercial documents), transcripts (for educational documents), a letter of confirmation and a letter of accreditation.
How do I tell which supporting documents apply to me?
Global Affairs Canada, embassies and consulates all set their own unique requirements for supporting documents. Our friendly specialists are happy to discuss with you which supporting documents apply to your situation. Phone us toll-free for your free consultation at 1-888-433-1011. Or you can consult the Global Affairs Canada website, as well as the relevant embassy or consulate(s).
How We Can Help
Our friendly specialists will help to determine your specific supporting document requirements and provide you with any available templates or application forms. These supporting documents will be specific to the diplomatic mission, your situation, and the type of documents. Contact us to get started.
The First Step in Document Authentication & Legalization
Assembling the required supporting documents is part of the first step of the document authentication and legalization process. Click on the icons below for more info on each of these steps:
Frequently Asked Questions
You will likely need supporting documents every time you authenticate and legalize a document. This of course will depend on the type of document and the rules of the embassy or consulate. Each submission of a document for legalization will need to include the specific supporting documents, which are usually kept by the embassy or consulate.
We have clients who must produce the same type of document on an annual basis and they do need to provide the supporting documents every year.
Our expert staff can assist you with the supporting document requirements specific to your situation. Contact us today! Call us toll-free at 1-888-433-1011 or send us an online enquiry.
The supporting document requirements for Global Affairs Canada will depend on whether you are sending the documents by mail and if you are having them forwarded to an embassy or consulate.
If you are sending your documents to Global Affairs Canada by mail, you will need to include their Authentication Request Form (available on their website) and a prepaid return shipping envelope (Canada Post or courier service). Note, that Global Affairs Canada may have restrictions on shipping outside of Canada.
If you are having the documents forwarded to an embassy or consulate after authentication, you will also need to include an envelope with the supporting documents and consular fees for the embassy or consulate.
This is a very important question. Each embassy or consulate will have their own supporting document requirements. Some of the most common supporting documents are passport copies, cover letters, application forms, and photocopies of the authenticated documents. However, some less common supporting documents are certified translations and copies of the business registration. These are document and/or country specific requirements.
Yes, we can provide you with a template cover letter and advise what information should be included. The format and content of the cover letter may vary depending on document type and purpose. We keep up to date information on over 200 diplomatic missions across Canada.
Contact us for a free consultation and more information on the supporting document requirements.
Yes, we can provide you with the application form required by the embassy or consulate. We can also provide you with a current list of all supporting documents requirements of the appropriate embassy or consulate. We keep up to date information on over 200 diplomatic missions across Canada.
Generally, you must provide original documents as supporting documents. This varies depending on the type of supporting documents, the embassy or consulate in question, and your specific situation. For example, you can provide a photocopy of your passport and would not need to send the original. However, a cover letter or application form should contain your original signature.
Yes, you can check the progress of your documents, if you use the services of IDC to manage the authentication and legalization process. Within our proprietary system, we have built in a progress tracker that allows you to monitor the progress of your documents through every stage of the process. By logging in to your workform, you will be able to see which steps have been completed and what will be completed next.
In addition to the progress module that allows you to check the status of your document request, you will also be personally notified by our expert staff when your documents arrive at our office, whether we require any additional documents or information, when your documents have been completed, and finally when they have been shipped to the final destination. It is important to us that you know exactly what is happening with your important documents and when to expect them to be safely returned.
Whether you still have questions, or you want to get started with our services, we encourage you to contact our office. Call us toll-free at 1-888-433-1011, or send us an online enquiry.
Yes, you can track your documents that you sent through the mail if you used a service that provides you with a tracking number. Some such services are Canada Post registered mail, Canada Post Xpress Post, Canada Post Priority mail, or any professional courier service (i.e. FedEx, Purolator, UPS, DHL).
It is up to you to choose your preferred method of shipping, both to send your documents to our office and for the shipping of your completed documents to their final destination. We always recommend using a traceable method of shipping.
If you would like to discuss your shipping options or prices for the shipping of your documents, feel free to contact our friendly staff. We will happily discuss your shipping options and how to best suit your needs. Contact us today! Call us toll-free at 1-888-433-1011, or send us an online enquiry.
Still looking for information?
Contact our friendly staff! We would welcome the chance to answer your questions and explain your options.