Exports to foreign countries are typically accompanied by a commercial invoice. Depending on the destination country, your Canadian commercial invoice may need to be authenticated and legalized before it will be officially recognized. We specialize in accurately and rapidly managing the authentication and legalization process (also known as the “apostille” or “attestation” process) on behalf of our clients. Contact us to get started with a brief consultation with one of our experts!
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My experience with IDOCS Canada has been 100% positive! The people with whom I dealt were both very informative and extremely patient. They helped me through the entire process and provided guidance in the areas in which I was unfamiliar. They stayed in close contact with me, and provided daily updates on the progress of my time sensitive paperwork. I was pleasantly surprised when once all my papers had arrived for attestation, they were processed the very same day! I would not hesitate to use IDOCS Canada again, and I recommend it without hesitation.
About the Authentication and Legalization Process
Preparing a Canadian commercial invoice for use in a foreign country may involve having the invoice notarized, certified by a local Chamber of Commerce or Board of Trade, and then authenticated and legalized. Click below for more detail on each of the three steps of the document authentication and legalization process.
How We Can Help You
We work with you to ensure your commercial invoice is prepared correctly for the authentication and legalization process, and that any required supporting documents are provided. We then manage all aspects of the authentication and legalization process on your behalf, returning your processed invoice in days rather than the many weeks it will take doing it yourself by mail. Phone us toll-free at 1-888-433-1011 or fill out our quick Get Started form.
Frequently Asked Questions
Yes! In most cases the Commercial Invoice, among other documents, will need to be authenticated and legalized to be recognized in other countries. You may want to confirm with the authority to which you are submitting the Commercial Invoice whether they require the authentication and legalization. They will be able to confirm whether they require authentication and legalization before it will be accepted. For more information on the authentication and legalization of your Commercial Invoice, please contact our friendly specialists.
If you have been told you need to “apostille” your Commercial Invoice, first you should be aware that Canada did not sign the Hague Apostille Convention. Therefore, you cannot obtain an “apostille” on a Canadian document. The Canadian process for documents that will be used abroad is called authentication and legalization. If you have been told you need to apostille your Commercial Invoice, what you will do is authenticate and legalize this document. Contact our experts for more information about apostille and what it means for your Canadian documents.
A Commercial Invoice will need to be notarized by a Canadian Notary Public and certified by the local Chamber of Commerce or Board of Trade. There may also be other country specific requirements. In many cases, the Certificate of Origin must be processed along with the Commercial Invoice. Contact us to discuss the authentication and legalization of your Commercial Invoice.
The process of authentication and legalization of a Commercial Invoice can take several weeks to complete. By using our services, we ensure your Commercial Invoice meets the requirements of Global Affairs and the diplomatic mission of the destination country. The total timeline will depend on the embassy or consulate in question, as their processing times can vary from 1 day to 4 weeks.
If you want to try to authenticate and legalize your Commercial Invoice yourself by mail, it will likely take up to 15 business days for authentication at Global Affairs Canada, plus the processing time at the embassy or consulate for the legalization portion of the process . Any mistakes or omissions in the preparation and submission of your Commercial Invoice may result is the refusal and return of the document unprocessed.
Contact an IDC expert for an estimate of how long it will take us to authenticate and legalize your Commercial Invoice.
No, you cannot authenticate and legalize a copy of a Commercial Invoice instead of the original. A Commercial Invoice should be an original that has been notarized by a Canadian Notary Public and certified by a Chamber of Commerce or Board of Trade. In many cases, it must also be accompanied by the Certificate of Origin. Contact us to discuss your document in more detail and the specific requirements of the process. Feel free to call us toll-free at 1-888-433-1011.
Yes! We can certainly handle the authentication and legalization of your Commercial Invoice and other export documents. Our team specializes in the rapid authentication and legalization of commercial documents for use abroad. We will help you prepare the documents properly and ensure they are accepted for processing by Global Affairs Canada and the diplomatic mission. Contact an IDC expert to discuss your documents and find out how we can help!
The steps involved with the authentication and legalization of a Commercial Invoice are as follows:
The links above can be used to find out more about each of the steps. We would welcome the chance to discuss your documents and let you know how we can help. Contact our friendly staff who are ready to answer your questions. Call us toll-free at 1-888-433-1011 or send us an online enquiry.
Still looking for information?
Contact our friendly staff! We would welcome the chance to answer your questions and explain your options.